Contents
Data Controller
The Data Controller for personal data processing is:
Voluntary Organisation (ODV) pursuant to Legislative Decree 117/2017
Registered office: Via Canaletto Sud 88, Modena (MO) - 41122 · Tax code: DCILCA87P4F257K
E-mail: artivismo.dirittiumani@gmail.com
Purposes and Legal Basis for Processing
The personal data provided through the pre-registration form will be processed for the following purposes:
a) Management of the pre-registration
Collection and management of pre-registration requests, verification of eligibility requirements, communications relating to the membership process. Legal basis: performance of pre-contractual measures at the request of the data subject (Art. 6(1)(b) GDPR).
b) Statutory and membership obligations
Management of the membership relationship, sending of institutional communications, convening of assemblies and participation in the association's activities. Legal basis: performance of the membership agreement (Art. 6(1)(b)) and legitimate interests of the association (Art. 6(1)(f) GDPR).
c) Legal obligations
Compliance with the obligations laid down by the applicable legislation for voluntary organisations (ODV). Legal basis: compliance with a legal obligation (Art. 6(1)(c) GDPR).
Categories of Personal Data Processed
Within the scope of the above-mentioned purposes, the following personal data will be processed:
- First name and last name
- Place of birth
- Residential address (country, municipality, street/square, postcode)
- E-mail address
- Phone number
- Italian Tax Code (Codice Fiscale)
The requested data are necessary for the stated purposes. Failure to provide them will make it impossible to proceed with registration.
Processing Methods and Retention
Personal data will be processed mainly by electronic and digital means, with appropriate technical and organisational measures in place to ensure their security and to prevent unauthorised access, loss, destruction or disclosure.
Data will be retained for the entire duration of the membership relationship and, thereafter, for the period necessary to fulfil legal obligations and to assert or defend rights in judicial proceedings, in accordance with applicable limitation periods.
Data of individuals whose pre-registration is not completed will be deleted within 12 months of collection, unless otherwise required by law.
Data Recipients
Personal data may be disclosed exclusively to:
- Members of the Board of Directors and statutory bodies of the association, within the limits of their respective competences;
- Parties to whom disclosure is required by law (e.g. public authorities, the Italian Revenue Agency);
- Providers of technical or IT services acting as data processors pursuant to Art. 28 GDPR, upon execution of a specific agreement.
Data will not be disclosed or transferred to third parties for commercial or profiling purposes.
Transfer of Data to Third Countries
Personal data will not be transferred to third countries outside the European Union or the European Economic Area, unless otherwise communicated by the Controller with the relevant safeguards provided for under the GDPR.
Rights of the Data Subject
As a data subject, you have the right to:
You also have the right to withdraw your consent at any time, without affecting the lawfulness of processing carried out before the withdrawal.
You may also lodge a complaint with the Italian Data Protection Authority (Garante per la Protezione dei Dati Personali) – Piazza Venezia 11, 00187 Roma – www.garanteprivacy.it
Consent to Processing
Where processing is based on the data subject's consent, such consent will be collected via a dedicated checkbox in the pre-registration form. Consent is optional but necessary for the specific purposes indicated; withholding consent does not affect processing purposes based on a different legal basis.
Updates to this Notice
This notice may be updated over time due to regulatory or organisational changes. Any amendments will be communicated to data subjects with adequate notice via the available contact details or by publication on the association's website.